PHClinic 5.0 Backup Procedure


What we Recommend
Because of the new version of Progress (9.1) that is used with PHClinic version 5.0, We Do Not recommended that you backup the DB and BI database files that you have been backing up in version 4.4.
We do recommend you run a Progress backup that will create a KIPHS.BAK file. See next section for a description.

Why use KIPHS.BAK file?
The best way to think of a KIPHS.BAK file, is to think of it like a ZIP (or compressed) file. The KIPHS.BAK file is one large file that contains all of the information about the database, as well as all of the data in it. Using a restore command, the entire database can be reconstructed using this one file.

How do I create the KIPHS.BAK file?
Progress has included a tool that creates the KIPHS.BAK file, and your latest conversion has created a file that uses that tool. If you look in your KIPHS folder on your server (network) or computer you run PHClinic on (stand-alone), you should see a BACKUP folder. Inside that backup folder you should see a BACKUP.BAT file (sometimes you cannot see the BAT part of the name, depending on your computer’s settings). Running this file (double-click) should create a new KIPHS.BAK file right there in the BACKUP folder, next to the BACKUP.BAT file. For more detailed instructions, see the KIPHS Instruction Sheet titled How to Set up Backup for Version 5.0.

Example:
In the c:\kiphs\kiphsdat\backup folder you would see:
Backup.bat
Kiphs.bak

Now I have a KIPHS.BAK, what do I do?
You can now do whatever your backup process needs. If you use a tape backup, you can put this KIPHS.BAK file on tape. Whatever you normally do to backup your information, just include this file.

Can I set this up to run automatically every day?
Yes. You can use a task scheduler that is included in Windows. In newer versions, it has an application interface that makes it easier to use. It’s pretty simple, just set up a new task, set your time and days to run, and run the same BACKUP.BAT file that is mentioned above.

I don’t have the Windows Task Scheduler program. Can I still set up tasks?
Yes, although it is a little more complicated. For more detailed instructions see the KIPHS Instruction sheet titled How to Set up Backup for Version 5.0.
1) Get to a DOS prompt (Start button, Run, type “command”).
2) Type “at”.
3) Make sure you don’t already have a task that runs BACKUP.BAT.
4) Type command to add a new task:


Format: AT HH:MM /EVERY:M,T,W,Th,F,S,Su (path to backup.bat)
Example: AT 19:00 /EVERY:M,T,W,Th,F c:\kiphs\kiphsdat\backup.bat