PHClinic Release Download Page

6.1.7 Release Changes Through 6.1.7.17

AS-24

The Verify Client Data button is now active after adding a client to the clinic with Added sort.

BL-02

Client Billing Detail Report (SR-101) that prints from client billing now has a column for diagnosis code.

BL-02

The problem with client billing statements picking up an old balance in certain situations has been corrected.

BL-15

An option for Client SSN has been added to print options for Contract Statements.

BL-50

A problem with generating client billing statements by program has been corrected.

BL-37

BL-81

There is now a VFC column on the Medicaid and Private Insurance Ledgers as well as on the

BL-66

BL-83

Medicaid and Private Insurance Billing Detail Reports. If the procedure on the ledger record is on the VFC Services List the column will display YES. Use this to verify if the procedure should or should not be on the VFC Services List.

BL-66

An issue with format for NPI on referrals has been resolved on electronic claims.

BL-66

Some changes have been made for testing NPI (837 Institutional electronic claims only)

BL-66

Changes have been made for printing CMS1450 and block 80, Remarks now prints on separate page.

BL-83

Children’s Mercy, payer 31472 (KS Only) CMS1500 now prints the provider number set up in the Private INS Group # field on the Private Insurance Company record in block 33b when EMC record is NPI Only.

BL-103

Export Code column has been added to the Unpaid Ledger Listing.

SM-02

Alt+F1 hot key in new combo fields now allows System Administrators to edit code tables.

SM-107

Data Cleanup and Reporting>Verify and Clean Data now has a fix for old ledger records that have negative balances on the Aged Receivables report due to incorrect transactions. Run Check Returns from Ledgers Inc/Disc as needed for specified ledgers to correct these.

SM-129

An Actions menu option has been added to “Upgrade All Clients to Current Version”. This will find all clients with the selected form and upgrade their version of the form to the most current version. Select the form you wish to upgrade and select the menu option.

SM-145

A new Clinical Data form containing only a note field has been added to the CD Form Listing (Add on SM-129).

SR-22

Procedure Code Detail report now has separate options for running current or future time frames.

SR-113

Infertility Prevention Project report (Sedgwick County) now has a column for Date of Birth on both the report and CSV option.

OS

Changes have been made to Omaha System notes.

OS

A 6th K/B/S score has been added (Not Ranked).

OS

A K/B/S score will be required for each category for entry.

OS

If a problem has been selected in error, the selection can now be easily cleared.

VI-05

Lot record expiration dates that have been changed now show the correct date on Vaccine on Hand.

Release Screen Description of change

1127

Payment receipts were not processing really old payments on receipts.

1031

AS-24

Roster Clinic now has a Sort By option for Added. When this is selected, clients will be listed on the roster clinic in the order they were added to the list. Roster Clinic Verification now leaves you on CR-37 when you answer No to the question about active private insurance policies – Do you want to continue?

1031

BL-01

Access to EMC records is now linked to the ledgers the user type has access too. For example, If a user has access to the Medicaid ledger, they have access to Medicaid EMC records.

1031

BL-02

Remote payment receipt tracking change is now allowed for on future client payment receipts printed from BL-02.

1031

BL-51

Electronic Media Claims Set-up – Rendering Provider record now has fields to override the rendering provider name in Loop 2310B.

1031

CR-20

“Hanging-up” associated with adding an address with a new zip code and clicking in the City field has been corrected.

1031

CR-29

An issue with an error not allowing deletion of addresses when other family members are associated has been changed to allow for this.

1031

CR-34

Error message on a specific client appointment with an invalid time has been corrected.

1031

EP-06

An issue where the screen was not available for entering “To” date at encounter processing when Date Range on Encounter option is selected on the procedure has been corrected.

1031

EP-40

Format has been changed for printing Clinical Data Forms and issue with EP-41 elements printing more than once has been corrected.

1031

SM-88

Adding a new user type now defaults with clerk user type level of access so module screen is not blank on adding a new user type.

1031

SM-42

Modifiers button now has aserisks if modifiers have been set-up for the procedure.

1031

SM-66

CoCASA Export now looks at the “Do Not Export” check-box on Procedure Maintenance (SM-42) when creating the export file. Procedures that have this check-box selected will not be included in the CoCASA export. This is to be used for procedures such as vaccine administration (90471, 90472, 90473) that are not recognized and will error in CoCASA.

1031

SM-107

The Data Cleanup, Verify and Clean Data fix to Mark Old Ledgers as Paid is no longer resetting by a recalculation on the billing ledger.

1031

SM-129

New elements have been added to HB Prenatal, HB Infant, HB Mother Interconceptional and Mothers Information Clinical Data Forms.

1031

SR-49

Workload/Revenue by Zip Code run at one site had errors associated with time out of range and negative totals. Logic has been added to the report to handle these errors.

1031

SR-199

Clinical Data Form Query has additional changes on query criteria and printing templates.

Previous Release Changes:

1016

Client Data Verification Print was listing inactive Medicaid and Private Insurance policies.

1016

CVR

Ethnic Origin Combo not defaulting from client.

1016

CR-23

An older version of software causes Combo Boxes to not clear out on Add. That has been fixed.

1008

CR-23

Ethnic Origin field has been added to Client Information screen. Field Values have been defaulted. This field defaults on KS CVR’s and KS clients should not change values in this field.

1008

CR-37

Medicaid, Medicare and Insurance information has been reworked on Client Data Verification Print.

1008

CR-55

A column has been added to display Permission to Contact on Client Contacts.

1008

EP-32

Omaha System Notes entered on multiple remote tablet computers are now being imported correctly.

1008

EP-41

(Pregnancy Crisis Center) Have you been tested for STD’s element has been added to PCCH Clinical Data Form.

1008

EP-42

Check-boxes have been added to Clinical Data Forms for Questions not Asked. Confirmation screen has been reworked.

1008

SM-19

Program Billing Provider field size has been increased to accommodate longer provider numbers used for Program NPI Testing.

1008

SM-64

Medicare Signature on File no longer picks up Medicaid Signature on File selection.

1008

SM-64

An issue with individual provider NPI’s being tied to all providers on a Private Insurance claim file has been corrected.

1008

SM-106

KS (KIR Interface) Additional values have been made to HL-7 Translation Codes

1008

SM-148

Additional functionality has been added to Clinical Data Forms Query

1008

GN-09

KS (KIR Interface) HL-7 Facility Code has been added to Preferences, HD Information to identify the the owning county for the immunization record when using the HL-7 Interface.

1008

BL-02

Changes have been made to calculations for displaying account CR-06 balance, write-off and misc. credit amounts so the two screens match.

1008

BL-51

Use Program NPI for all NPI’s is now available for Private Insurance Ledger.

1008

BL-51

Rendering Provider NPI has been added to EMC records and used to overwrite encounter provider NPI in loop 2310B (Rendering Provider). It is also being picked up when the CMS1500 claim form is printed.

1008

BL-102

Changes have been made to the Payment Ledger Detail to pick up co-pay amounts.

1008

LS-23

(Sedgwick County) Code has been changed to correct an issue with missing values to record lab results on a particular client.

0829 CMS1500 CMS 1500 printing adjustments.

0829 CR-23 Old Appointment Times Data causing display errors.

0829 Registry KIR Import recommended services.

0829 BL-02 Ledger Listing added payment info.

1547 BL-50 Client Billing statements are now printing amounts posted as insurance write-off correctly.

1547 SR-138 CA CVR Services/Education report is now displaying the correct fields.

1547 CR-23 Client Information (CR-23) no longer carries over asterisks on Allergies, Medications, Clinical Data Forms and Contacts buttons from previous client record when clicking Add on CR-23.

1547 CR-50 Error Message **"Display records was not found." (293) no longer displays when clicking on Family Documents on CR-44.

1547 GN-09 Print Preference to Use PDF for HCFA1500 has been removed. All printed claim forms now use Adobe.

1547 GN-09 General Preference “Allow Edit of Clinical Data Forms by Other Users” has been added and allows a different user to edit a clinical data form entered by another user.

1547 CR-20 City name is auto-capitalizing on new zip codes again.

1547 SM-93 Data Cleanup fix “Format City Names” has been added to SM-93 to auto-cap city names in address records and the zip code table.

1547 SM-93 Some changes have been made for printing Provider ID and NPI on CMS forms and including Tax ID on electronic claims when using NPI Test Mode or NPI Only.

1547 EP-01 Changes have been made for an issue with missing provider on Nurse Encounter Processing.

1547 IM-04 Overall Immunization Comments now display on Immunization History.

1547 IM-04 Ability to print KS Pink Card and Consent Form has been added to Immunization History

1547 GN-12 Windows Print Engine Viewer can now be resized up to 100x320.

1547 SR-22 Procedure Code Detail report now has options to run for All, Deactivated Only and Active Only.

1547 CR-23 and CR-37 Client Data Verification now shows Guarantor % of Pay according to all active, current sliding fee scales in the system.

1547 BL-102 There was an issue with Medicare write-off when using Medicare Procedure splits that was not showing correctly on receivables. Changes have been made to BL-102 and a “fix” is available, call the KIPHS Help Desk for assistance.

1417 Ability to run Revenue Detail report by payer has been added

1417 Aged Receivables report now has an option for “Break by Year” which will show receivables by year.

1417 Aged Receivables report now shows each payer by program for Contract and Private Insurance in both detail and summary versions. Summary totals are included at the end of the report.

1417 Client Counts by Age/Program when run for all sites now totals sites separately.

1417 Encounter Counts by Age/Program when run for all sites now totals sites separately.

1417 Encounter Counts by Age/Program when run for all sites now totals sites separately.

1417 Procedure Activity Report now has a gender column.

1417 Procedure Maintenance Date Range on Encounter option is no longer prompting for entry of end date twice at encounter processing.

1417 NPI Test Mode is now printing provider numbers as well as NPI on CMS1500 forms.

1417 The label was changed on Check-in AS-06 to Print Billing Code.

1417 Field labels with HCFA reference have been changed to CMS.

1417 Issues with the display of Credit Bureau balance on BL-02 and CR-32 have been corrected.

1340 EP-03 Procedure Date Range prompt coming up twice per service.

1340 ANSI ANSI 837, Purchased Service changes needed.

1340 BL-02 Payment as Donation not calculating fields correctly.

1340 BL-51 Rendering Provider NPI override field.

1340 CR-06 Misc Credit display not showing current amount.

1323 AS-05 Speed up screen display. Holiday calculation was slowing it down.

1323 SM-23 Don't display providers that are deactivated.

1323 SM-26 Require User Name and Site for System Users.

1323 SM-42 Multi-antigens and IM Pods should not be active at the same time.

1323 1500 Accident Date and Insured Gender display problems.

1323 SR-199 Clinical Data Forms, added optional client demographic columns to report and display screen.

1323 AS-05 Speed up screen display. Holiday calculation was slowing it down.

1323 AS-05 Speed up screen display. Holiday calculation was slowing it down.

1323 1500 Have to do page scaling on CMS 1500.

0940 SM-56 Disabled buttons that were still enabled for non-administrator users.

0940 BL-36 "split" was printing on Cash Drawer when cash payment was made.

0940 SM-129 Additional CD elements added for Healthy Babies.

0940 BL-51 CMS NPI changes.

0940 VI-02 Preference to allow same lot number in different series.

1534 BL-81 Checked for issues causing slow processing and user locks stopping multiple users.

1448 BL-36 Total Check Amount was including split check total twice.

1448 BL-51 Comm Software field was cutting off text at the end of the field.

1448 BL-36 Show only active users in combo box.

1448 BL-102 Payment amount over reimbursement was increasing ledger amount.

1448 GN-09 HCFA Name Credentials: Moved credentials up with name, added license # to line 2.

1448 CMS Prior Authorization block 23 was not clearing, printing from other forms.

1448 CR-20 Removed required fields from address screen for Client Contacts.

1448 BL-51 Program Level NPI for MD only.

1046 AS-05 Changed appt type clean up procedure that was slowing down the system.

AS-24	The Verify Client Data button is now active after adding a client to the clinic with Added sort.
BL-02	Client Billing Detail Report (SR-101) that prints from client billing now has a column for diagnosis code.
BL-02	The problem with client billing statements picking up an old balance in certain situations has been corrected.
BL-15	An option for Client SSN has been added to print options for Contract Statements.
BL-50	A problem with generating client billing statements by program has been corrected.
BL-37 BL-81	There is now a VFC column on the Medicaid and Private Insurance Ledgers as well as on the
BL-66 BL-83	Medicaid and Private Insurance Billing Detail Reports. If the procedure on the ledger record is on the VFC Services List the column will display YES. Use this to verify if the procedure should or should not be on the VFC Services List.
BL-66	An issue with format for NPI on referrals has been resolved on electronic claims.
BL-66	Some changes have been made for testing NPI (837 Institutional electronic claims only)
BL-66	Changes have been made for printing CMS1450 and block 80, Remarks now prints on separate page.
BL-83	Children’s Mercy, payer 31472 (KS Only) CMS1500 now prints the provider number set up in the Private INS Group # field on the Private Insurance Company record in block 33b when EMC record is NPI Only.
BL-103	Export Code column has been added to the Unpaid Ledger Listing.
SM-02	Alt+F1 hot key in new combo fields now allows System Administrators to edit code tables.
SM-107	Data Cleanup and Reporting>Verify and Clean Data now has a fix for old ledger records that have negative balances on the Aged Receivables report due to incorrect transactions. Run Check Returns from Ledgers Inc/Disc as needed for specified ledgers to correct these.
SM-129	An Actions menu option has been added to “Upgrade All Clients to Current Version”. This will find all clients with the selected form and upgrade their version of the form to the most current version. Select the form you wish to upgrade and select the menu option.
SM-145	A new Clinical Data form containing only a note field has been added to the CD Form Listing (Add on SM-129).
SR-22	Procedure Code Detail report now has separate options for running current or future time frames.
SR-113	Infertility Prevention Project report (Sedgwick County) now has a column for Date of Birth on both the report and CSV option.
OS	Changes have been made to Omaha System notes.
OS	A 6th K/B/S score has been added (Not Ranked).
OS	A K/B/S score will be required for each category for entry.
OS	If a problem has been selected in error, the selection can now be easily cleared.
VI-05	Lot record expiration dates that have been changed now show the correct date on Vaccine on Hand.

Release	Screen	Description of change
1127		Payment receipts were not processing really old payments on receipts.
1031	AS-24	Roster Clinic now has a Sort By option for Added. When this is selected, clients will be listed on the roster clinic in the order they were added to the list. Roster Clinic Verification now leaves you on CR-37 when you answer No to the question about active private insurance policies – Do you want to continue?
1031	BL-01	Access to EMC records is now linked to the ledgers the user type has access too. For example, If a user has access to the Medicaid ledger, they have access to Medicaid EMC records.
1031	BL-02	Remote payment receipt tracking change is now allowed for on future client payment receipts printed from BL-02.
1031	BL-51	Electronic Media Claims Set-up – Rendering Provider record now has fields to override the rendering provider name in Loop 2310B.
1031	CR-20	“Hanging-up” associated with adding an address with a new zip code and clicking in the City field has been corrected.
1031	CR-29	An issue with an error not allowing deletion of addresses when other family members are associated has been changed to allow for this.
1031	CR-34	Error message on a specific client appointment with an invalid time has been corrected.
1031	EP-06	An issue where the screen was not available for entering “To” date at encounter processing when Date Range on Encounter option is selected on the procedure has been corrected.
1031	EP-40	Format has been changed for printing Clinical Data Forms and issue with EP-41 elements printing more than once has been corrected.
1031	SM-88	Adding a new user type now defaults with clerk user type level of access so module screen is not blank on adding a new user type.
1031	SM-42	Modifiers button now has aserisks if modifiers have been set-up for the procedure.
1031	SM-66	CoCASA Export now looks at the “Do Not Export” check-box on Procedure Maintenance (SM-42) when creating the export file. Procedures that have this check-box selected will not be included in the CoCASA export. This is to be used for procedures such as vaccine administration (90471, 90472, 90473) that are not recognized and will error in CoCASA.
1031	SM-107	The Data Cleanup, Verify and Clean Data fix to Mark Old Ledgers as Paid is no longer resetting by a recalculation on the billing ledger.
1031	SM-129	New elements have been added to HB Prenatal, HB Infant, HB Mother Interconceptional and Mothers Information Clinical Data Forms.
1031	SR-49	Workload/Revenue by Zip Code run at one site had errors associated with time out of range and negative totals. Logic has been added to the report to handle these errors.
1031	SR-199	Clinical Data Form Query has additional changes on query criteria and printing templates.

1016		Client Data Verification Print was listing inactive Medicaid and Private Insurance policies.
1016	CVR	Ethnic Origin Combo not defaulting from client.
1016	CR-23	An older version of software causes Combo Boxes to not clear out on Add. That has been fixed.
1008	CR-23	Ethnic Origin field has been added to Client Information screen. Field Values have been defaulted. This field defaults on KS CVR’s and KS clients should not change values in this field.
1008	CR-37	Medicaid, Medicare and Insurance information has been reworked on Client Data Verification Print.
1008	CR-55	A column has been added to display Permission to Contact on Client Contacts.
1008	EP-32	Omaha System Notes entered on multiple remote tablet computers are now being imported correctly.
1008	EP-41	(Pregnancy Crisis Center) Have you been tested for STD’s element has been added to PCCH Clinical Data Form.
1008	EP-42	Check-boxes have been added to Clinical Data Forms for Questions not Asked. Confirmation screen has been reworked.
1008	SM-19	Program Billing Provider field size has been increased to accommodate longer provider numbers used for Program NPI Testing.
1008	SM-64	Medicare Signature on File no longer picks up Medicaid Signature on File selection.
1008	SM-64	An issue with individual provider NPI’s being tied to all providers on a Private Insurance claim file has been corrected.
1008	SM-106	KS (KIR Interface) Additional values have been made to HL-7 Translation Codes
1008	SM-148	Additional functionality has been added to Clinical Data Forms Query
1008	GN-09	KS (KIR Interface) HL-7 Facility Code has been added to Preferences, HD Information to identify the the owning county for the immunization record when using the HL-7 Interface.
1008	BL-02	Changes have been made to calculations for displaying account CR-06 balance, write-off and misc. credit amounts so the two screens match.
1008	BL-51	Use Program NPI for all NPI’s is now available for Private Insurance Ledger.
1008	BL-51	Rendering Provider NPI has been added to EMC records and used to overwrite encounter provider NPI in loop 2310B (Rendering Provider). It is also being picked up when the CMS1500 claim form is printed.
1008	BL-102	Changes have been made to the Payment Ledger Detail to pick up co-pay amounts.
1008	LS-23	(Sedgwick County) Code has been changed to correct an issue with missing values to record lab results on a particular client.

0829	CMS1500	CMS 1500 printing adjustments.
0829	CR-23	Old Appointment Times Data causing display errors.
0829	Registry	KIR Import recommended services.
0829	BL-02	Ledger Listing added payment info.
1547	BL-50	Client Billing statements are now printing amounts posted as insurance write-off correctly.
1547	SR-138	CA CVR Services/Education report is now displaying the correct fields.
1547	CR-23	Client Information (CR-23) no longer carries over asterisks on Allergies, Medications, Clinical Data Forms and Contacts buttons from previous client record when clicking Add on CR-23.
1547	CR-50	Error Message "Display records was not found." (293) no longer displays when clicking on Family Documents on CR-44.**
1547	GN-09	Print Preference to Use PDF for HCFA1500 has been removed. All printed claim forms now use Adobe.
1547	GN-09	General Preference “Allow Edit of Clinical Data Forms by Other Users” has been added and allows a different user to edit a clinical data form entered by another user.
1547	CR-20	City name is auto-capitalizing on new zip codes again.
1547	SM-93	Data Cleanup fix “Format City Names” has been added to SM-93 to auto-cap city names in address records and the zip code table.
1547	SM-93	Some changes have been made for printing Provider ID and NPI on CMS forms and including Tax ID on electronic claims when using NPI Test Mode or NPI Only.
1547	EP-01	Changes have been made for an issue with missing provider on Nurse Encounter Processing.
1547	IM-04	Overall Immunization Comments now display on Immunization History.
1547	IM-04	Ability to print KS Pink Card and Consent Form has been added to Immunization History
1547	GN-12	Windows Print Engine Viewer can now be resized up to 100x320.
1547	SR-22	Procedure Code Detail report now has options to run for All, Deactivated Only and Active Only.
1547	CR-23 and CR-37	Client Data Verification now shows Guarantor % of Pay according to all active, current sliding fee scales in the system.
1547	BL-102	There was an issue with Medicare write-off when using Medicare Procedure splits that was not showing correctly on receivables. Changes have been made to BL-102 and a “fix” is available, call the KIPHS Help Desk for assistance.
1417		Ability to run Revenue Detail report by payer has been added
1417		Aged Receivables report now has an option for “Break by Year” which will show receivables by year.
1417		Aged Receivables report now shows each payer by program for Contract and Private Insurance in both detail and summary versions. Summary totals are included at the end of the report.
1417		Client Counts by Age/Program when run for all sites now totals sites separately.
1417		Encounter Counts by Age/Program when run for all sites now totals sites separately.
1417		Encounter Counts by Age/Program when run for all sites now totals sites separately.
1417		Procedure Activity Report now has a gender column.
1417		Procedure Maintenance Date Range on Encounter option is no longer prompting for entry of end date twice at encounter processing.
1417		NPI Test Mode is now printing provider numbers as well as NPI on CMS1500 forms.
1417		The label was changed on Check-in AS-06 to Print Billing Code.
1417		Field labels with HCFA reference have been changed to CMS.
1417		Issues with the display of Credit Bureau balance on BL-02 and CR-32 have been corrected.
1340	EP-03	Procedure Date Range prompt coming up twice per service.
1340	ANSI	ANSI 837, Purchased Service changes needed.
1340	BL-02	Payment as Donation not calculating fields correctly.
1340	BL-51	Rendering Provider NPI override field.
1340	CR-06	Misc Credit display not showing current amount.
1323	AS-05	Speed up screen display. Holiday calculation was slowing it down.
1323	SM-23	Don't display providers that are deactivated.
1323	SM-26	Require User Name and Site for System Users.
1323	SM-42	Multi-antigens and IM Pods should not be active at the same time.
1323	1500	Accident Date and Insured Gender display problems.
1323	SR-199	Clinical Data Forms, added optional client demographic columns to report and display screen.
1323	AS-05	Speed up screen display. Holiday calculation was slowing it down.
1323	AS-05	Speed up screen display. Holiday calculation was slowing it down.
1323	1500	Have to do page scaling on CMS 1500.
0940	SM-56	Disabled buttons that were still enabled for non-administrator users.
0940	BL-36	"split" was printing on Cash Drawer when cash payment was made.
0940	SM-129	Additional CD elements added for Healthy Babies.
0940	BL-51	CMS NPI changes.
0940	VI-02	Preference to allow same lot number in different series.
1534	BL-81	Checked for issues causing slow processing and user locks stopping multiple users.
1448	BL-36	Total Check Amount was including split check total twice.
1448	BL-51	Comm Software field was cutting off text at the end of the field.
1448	BL-36	Show only active users in combo box.
1448	BL-102	Payment amount over reimbursement was increasing ledger amount.
1448	GN-09	HCFA Name Credentials: Moved credentials up with name, added license # to line 2.
1448	CMS	Prior Authorization block 23 was not clearing, printing from other forms.
1448	CR-20	Removed required fields from address screen for Client Contacts.
1448	BL-51	Program Level NPI for MD only.
1046	AS-05	Changed appt type clean up procedure that was slowing down the system.